(PDF) PROJECT MANAGEMENT Techniques in Planning and ... ... management This This strategy tries to reduce the risk and more particularly the probability that the risk occurs. Instead, management reserves must be used for risks that cannot be anticipated. Accountability: Acceptance of success or failure. You can use Post-Its for everything from brainstorming to creating a WBS to designing a Gantt chart for project planning purposes. • A good project manager identifies risk at the beginning of the project. Slideshare uses cookies to improve functionality and performance, and to provide you with relevant advertising. 1. No task should be smaller than 8 labour hours or larger than 80. • A good project manager builds a quality solution because of pride and knowing it is the right thing to do. Agile Methodology 18. Project Management: The application of knowledge, skills, tools and techniques to project activities in order to meet execution should be provided and demanded from individual team members of the project. Name all the tasks required to produce deliverables. Develop a response: Create strategies for reducing the possible damage and/or probability the risk will occur. Offered by University of Virginia. I am sharing this summarized eBook and lecture notes of Project planning management for MBA students. Project planning activity can begin Sponsor: Upper level management that provides guidance and controls effective use of customer’s money on the project Project Stakeholders include Project Manager, Project Team Members, Donors, Government Agencies, Media This is typically achieved by developing the Work Breakdown Structure (WBS) of a project, which is a tool for breaking down a project into its component parts. basis. CHAPTER 1: PROJECT PLANNING 1.1 Introduction 1 1.2 Project Planning Steps 2 1.2.1 Work Breakdown Structure (W BS) 3 1.2.2 Project Activities 7 1.2.3 Activities Relationships 11 1.2.4 Drawing Project Network 17 1.3 Estimating Activity Duration and Direct Cost 24 1.4 Exercises 27 CHAPTER 2: PROJECT SCHEDULING 2.1 The Critical Path Method 34 Also make sure that the work packages underneath the summary task add up to the summary task. When one has completed all the work packages, the result automatically be that the summary task is completed. MIT alum PhD in Materials Science, startup experience, worked on diamond film technology, now visiting scholar at MIT’s Center for Energy and the Environment; also one of the leaders of the MIT Enterprise Forum Ignite Clean Energy Business Plan competition. It illustrates when the project delivers something to its stakeholders. However, it is important to note that a project uses several other project documents. The amount materials needed is dictated by the specifications. Internal Complexities Human Factors 1. The goal of project scheduling is to make a detailed schedule of all the tasks that need to performed, with specific time frames and resource allocations. This book deals with some topics and tools of the large field of project management. Project management is the process of scoping, planning, staffing, organizing, directing, … May be inputted into project management software • Final WBS plan is called baseline WBS . Another approach is setting up a fixed-price contract that will get the work done on time for a fixed price. A project plan, also known as a project management plan, is a document that contains a project scope and objective. Business risk relates to creating the right project output. Analyse and prioritize: Assess each risk in terms of its possible damage and likelihood of occurrence. Avoid the risk. In projects, there is always some uncertainty about the schedule, the costs and the quality of the end product. The LS time equals the LF minus its duration. Lateral Communication – Communication with customers and peer managers should be on need to know basis in a Developing a WBS typically follows three steps: List the major deliverables or high-level tasks. • A proactive project manager has an issues management process in place to deal proactively with all major Try to avoid open-ended tasks such as “read literature” as these could go on indefinitely. Its purpose is to summarize more detailed tasks, called work packages. The classical approach of project management relies heavily on upfront planning. LEC # TOPICS; 1: Introduction : 2: Introduction II : 3: Project organization and contracts : 4: Construction finance : 5: Working the globe Guest lecture: Fred Berger (PDF - 1.4MB) (Courtesy of Fredric Berger and The Louis Berger Group, Inc. Used with permission.) To ensure that the work packages are the correct size, following rules can be applied as rule of thumb. Basic Definitions organization. After creating an initial list of potential risks, a first step is to quickly eliminate risks from your list which are not worth worrying. (These limits might need adjustment depending on the kind of project and availability of non-stop working time). Identifying the cause of this uncertainty will most likely reveal project risks. Type: Note. Activities and tasks which are hard to estimate often imply a substantial amount of uncertainty. When doing so, two basic rules are important: Task relationships (arrows) should only be shown between work packages (and not summary tasks). Project Planning Process. Note for Project Management - PM By Shashank Bhushan By Shashank Bhushan. Students registered on the MSc in Project Planning and Management will be encouraged to register with the Project Management Institute (PMI) and become a Certified Associate in Project Management (CAPM). Project management provides organizations (and individuals) with the language and the frameworks for scoping projects, sequencing activities, utilizing resources, and minimizing risks. This includes: Repeating the risk management framework for newly identified risks. Use Project Planning and Control to manage all phases of the project lifecycle including: work breakdown planning, financial planning, resource management and change management, as well as comprehensive monitoring, control and performance management. Activity list, Activity attributes, Milestone list 2. that level of quality. Project Planning Process. The set of tasks which zero or negative float is the critical path. This is a common strategy when the impact or the probability are low. Project planning consists of two main stages: Risk Management and Project Scheduling. Now that the work packages and their duration and interdependencies are identified, one can start estimating the duration of the project. Transfer the risk. If you continue browsing the site, you agree to the use of cookies on this website. They serve following purpose: Milestones are useful anchors. Upward Communication: There is a need for concise and precise information to ensure informed and knowledgeable With so many note taking strategies out there, how do you choose the right one for you? Finish-to-finish relationship. Project Planning; Scope Management; Project Estimation; Project Planning. This is partly due to the existence of and the necessity for . Project Management is the process of defining, planning, monitoring, controlling, and delivering the project so that objectives of project are realised within the constraints of time and resources. If you continue browsing the site, you agree to the use of cookies on this website. The project initiation stage typically starts off with a first informal analysis of the problem/opportunity the project tries to tackle. Project Management is a structured approach to the delivery of the „TO BE‟. We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. 1 It prescribes dividing project work into short sprints, using adaptive planning and continual improvement, and fostering teams’ self-organization and … Planning the time you will spend on the project is essential, and Post-Its can come into play here, as well. 2.2 Problem Analysis. In this video, you will learn what a Work Breakdown Structure is and how to create it using sticky notes. One doesn’t know exactly what will happen, but one is aware of the risks and their potential to damage the project. The project plan clearly defines how the project is executed, monitored, controlled and closed. Project planning is a procedural step in project management, where required documentation is created to ensure successful project completion. This Give each task (work package and summary task) a name that describes an activity which produces some specific output. This will allow you to determine the earliest starting point (ES) and finish time (EF). This implies that this strategy can only be efficient if there is a way to detect the risk on time. Next, it is important to calculate the float of each task. Organize brainstorm sessions with stakeholders to gather potential risks. To this effect, application of knowledge, skill, tools and techniques in the project environment, refers to project management. Project planning can be done manually or by the use of project management software Description. Downward Communication – Detailed project information with task oriented goals along with emphasis on timely Therefore, the naming of activities typically follow the “verb-noun” format. Establish reserves: Set aside additional funding for the project that will be used for known risks and unknown risks. Academia, Performing organization, Beneficiaries, End Users and many others This allows one to determine the latest start time (LS) and latest finish time (LF) of each task. project management (trident academy of tecnology,bhubaneshwer) Type: Note. This ebook includes a concise presentation of the subject matter with extensive use of charts, tables and figures to help students understand the core concepts of Project Management. Notes: in IUCN 1-3 Global M&E Initiative j:\cc69\nmm\website docs\new\pm&e core course\module 0 introduction\introduction nov 2004.doc Table of Contents 1. It begins with the assumption that, whenever possible, it is most productive to have consistent, continuous use of the fewest resources possible. What is presented here will give you a general overview of project work. Project Planning and Management Notes 1. Projects and change 3 3. Session #15 notes Project Planning and Management Guest Lecturer: Linda Plano. Looks like you’ve clipped this slide to already. Project risk relates to making sure the project produces the promised results within budget and on time. • A good project manager creates a monthly status report for sponsors and managers. Learning how to develop a project plan doesn’t need to be complicated. Principles of project design adopted by IUCN 3 4. project sponsor. responsible for the project or Individuals that are positively or negatively affected by the project This project management handbook is intended for anyone who is involved in or will be involved in projects that take place within or are conducted in association with DANS. • A good project manager completes the initial Project Definition (charter) because it's required by the Approaches to Project Design and Planning 3 3.1. Instead, when exact estimates are difficult to obtain, one could switch to an ordinal scale with e.g. Types of Project Managers: Accidental Project Manager, Good Project Manager, and Proactive Project Manager Rating: 4. “literature”. Some project management practitioners suggest to distinguish project management standards from project management methodologies, with standards being a set of principles within which users are able to use various methodologies and tools. Notes and comments to ease workflow; File attachments and information exchange; MeisterTask is a project planning tool used in the management of large projects ; Free planning tool; Supports Due Dates; Has a Free Version . Write each task or milestone that you want to track throughout the project on an individual sticky note. Build project teams as it provides clear work assignments to the team members and provides an overview how his or her work fit into the overall effort. Now that the project is broken down into smaller, estimable work packages, the goal is to estimate the duration of each work package. Such milestones are events and have no duration. However, its impact has been quite remarkable. Good PM vs Proactive PM To identify the importance of risks, one has to take two dimensions into account, i.e. Project Manager Skills: Communication, Organizational, Team building, Leadership, Coping, Technological The EF of a task equals the ES plus its duration. These are not part of the project management plan. Effective of Project Management 2012 Effective of Project Management Chapter-1 Notes Made By Badar-e-Alam –Anwar Study Program: MBA E (3.5years) Reg-no.1432-212048 Contact No: 0344-9074432 Y-mail: Darkshade00@yahoo.comChapter-1 notes Page 1 Project planning software Project planning software helps your team define and manage the scope of the project. In this article, we’ll take a closer look at using OneNote for project management. It’s goal is to do so in order to optimize the use of people and equipment to the project. It doesn’t matter how brilliant your work is if the project as a whole is twice as ex- pensive as intended, or a year late. The ES of a task equals the latest EF of all its direct predecessors. won't have a clear picture of the work that must be done. Project schedule netwo… Type: Note. This implies that you understand the risk and decide to do nothing about it. Documentation includes all actions required to define, prepare, integrate and coordinate additional plans. Project: A temporary endeavour undertaken to create a unique product or service ensures accountability of everyone involved in the successful delivery of the project. They provide a quick overview how the project progresses. Developing a project schedule can be broken down in following steps: A first step is to break down the work into smaller pieces of work which make it easier to accurately estimate the required time and resources. Learn how quick and easy it can be to use the humble sticky note to help plan projects. project management can taint and nullify the efforts of even the most talented people. This book deals with some topics and tools of the large field of project management… DANS – Data Archiving and Networked Services PO Box 93067 2509 AB The Hague T +31 (0)70-3494450 F +31 (0)70-3494451 info@dans.knaw.nl www.dans.knaw.nl ISBN 90 6984 496 6 This … The sequential constraints between tasks, visualized by graphs, can further be separated into different categories: Finish-to-start relationship. the process of estimating schedules and budgets. Jennifer discussed the definitions of project planning as compared to project management.The PMBOK® Guide, produced by the Project Management Institute (PMI) defines five processes that comprise the lifecycle of a project: initiation, planning, executing, monitoring & controlling and closing. Project Stakeholders are individuals directly involved in project deliverables or Part of the project organization Builds credibility and respect in the profession. We Have Project Planning Technical Factors 1. 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