Workday experience a plus, 5+ years of solid executive assistant/coordination experience, Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential information, Strong communication (written and verbal), detail-oriented, highly organized and ability to work across functions with executives (both internal & external), History of creative problem solving, analytical skills, ability to work well collaboratively and under pressure, Experience in Microsoft Outlook, Excel, PowerPoint, SharePoint. The term “executive” covers a lot of ground as a job category, and the information you include in your resume will understandably be specific to your career path, education, and work experience. Often composes first drafts of documents, Maintains databases of complex and confidential departmental information, Responds to requests, distributes correspondence, circulates information, etc., to other staff as needed, including senior staff, Makes extensive travel arrangements; processes travel expense report forms and check requests, Researches, prices and purchases office supplies, Responsible for managing small internal projects or segments of larger projects or segments of larger projects or functions as an individual contributor for the purpose of improving organizational performance and efficiency within the division and across the enterprise, Create and maintain an organized division-wide repository for documents, reports and other data to ensure availability and currency of the information, Attends designated conferences, meetings, and transcribes minutes; may serve as department representative at designated meetings, Manages logistics for meeting, conferences, training, and group events and provides event management support, Able to prioritize, plan and organize numerous tasks/projects at once, Trains less experience executive support personnel, Executive Administrator may be required to fill in for other Executive Administrators as needed, Experience managing calendars, coordinating internal & external meetings, domestic and international travel, expenses and general administrative functions; phone screening, catering, assisting guests, creating/executing purchase requisitions for the executive, Successfully coordinate meetings and events, Answer and manage incoming calls and requests, 5+ years of business experience and C-level executive administrative experience support, Proficient with MS Office, Word, PowerPoint, Excel, and Outlook, Ability to work well and collaborate with a diverse range of people, levels and job functions, High attention to detail while working under pressure, Strong communication skills and ability to work effectively with all levels of management and other colleagues, A Bachelors Degree (or equivalent) and 3+ years of administrative experience required, preferably in a global, public company, Must have experience in supporting a senior management in a fast-paced and demanding work environment, Experience with committee support (agendas, minutes, etc) and/or Regulatory Examinations are highly desirable, Exercise excellent judgment in setting priorities and interacting with internal and external contacts. Created and maintained mail distribution lists and organizational charts. Ensured excellent customer satisfaction and safety. The ideal candidate should have ability to establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside clients, Must be a self-starter and able to work with little or no supervision with a demonstrated ability to multi-task, respond to needs quickly and efficiently, and prioritize work with a strong attention to detail, Demonstrated ability to anticipate the needs of the executive and team with a strong focus on customer service, team player mentality and an ability to work collaboratively with others, Administrative support and coordination duties will include, but are not limited to, the following, Actively managing SVP of Payment System Risk calendar. Assists and informs SE of problems that arise during absences, Maintains an efficient office environment; may include assisting in the ordering of supplies, arranging for the repair of office equipment, initiating the installation of new software, or participating in the planning and implementation of office renovation projects. SENIOR MANAGER HR&ADMINISTRATION Resume Sample www.timesresumes.com DEPUTY GENERAL MANAGER - EMPLOYEE RELATIONS / HR / ADMINISTRATION PHOTO Senior Manager - Human … This is a resume example for administrative professional with job experience as Executive Assistant and Office Manager and would be appropriate for any high level administrative position. Prepares agendas, ensures meetings progress according to schedule and follows up on meeting action items, Organizes, prioritizes and summarizes the content of incoming materials, specially gathered information, special requests and meetings, Anticipates, prepares and compiles materials for conferences and meetings on own initiative, Initiates, establishes and communicates department meetings on behalf senior executives and others as designated. Less than 10%, Associate degree in an administrative field or equivalent, Minimum 7-10 years' experience in an office environment, with at least 2 years supporting senior level staff, Excellent organizational skills to effectively prioritize duties and responsibilities, Solid verbal, written, and grammatical skills including telephone etiquette. To understand why this resume is an excellent example for an administrative coordinator to follow, look at the professional summary. Composed and drafted all outgoing correspondence and reports for managers. Executive Administrator I Resume. Senior Executive Assistant, May 2008 – August 2009 New Cityland Manufacturing, Inc. – New Cityland, CA. Organized AP/AR records and maintained credit card records for reconciliation each month. Preparing meeting materials including assisting with the creation of presentations, handouts and other related materials as well as printing, binding and collating of materials for executive meetings. Executive Administrative Assistant Resume Sample Two is one of three resumes for this position that you may review or download. ), managing global distribution lists for the organization, calendaring meetings, and exude professionalism with highly confidential information, Coordinating extensive travel itineraries (airline and hotel reservations), processing expense reports and making logistical arrangements for meetings on behalf of executive team, Provide back-up assistance to other administrative team members as needed, Should be open to potential travel between Visa offices: Palo Alto, Foster City, and San Francisco, Demonstrated ability to anticipate the needs of the executive and team with strong focus on customer service, team player mentality and an ability to work collaboratively with others, Proficient computer skills, including Microsoft Office suite, Ability to work overtime and irregular hours when needed, Displays exemplary organizational skills, attention to detail and professional communication, Provides advanced administrative, secretarial and business management support to an executive team, Schedules corporate meetings chaired by the executive and staff, Coordinates administrative and logistical details associated with the day to day operations of the executive team, Prepares various spreadsheet reports, PowerPoint presentations, travel arrangements and itineraries, agendas, expense reports, etc…, Personally attends to visitor’s inquiries or actions that do not require the executive’s attention, Attends designated conferences and meetings for note taking and action item follow-up purposes, May train or supervise other administrative employees, Provides Senior Administrative support to General Manager and other Senior Executives, Handles details of a highly confidential and critical nature, Collects, prepares and often manages information for use in discussions/meetings of executive staff, board of directors and outside individuals, Demonstrates independent and advanced decision making for complex problems by utilizing critical thinking, analysis and creative problem solving, Requires experience in working with senior level executives both internally and externally, as well as experience with customers, vendors, visitors, and other dignitaries of a confidential and non-confidential nature, Assignments can be complex and deadlines are often narrow and dynamic, Demonstrates thorough knowledge of the group, division and key stakeholder’s contributions to the group/corporation, Role requires mentoring and leading the administrative team to ensure corporate processes and procedures are met, The individual must be proactive and self-directed with the ability to anticipate trouble spots and identify next steps, Positive energy, enthusiasm and critical thinking are important for success in this role, The candidate should have experience working with senior level executives, The ideal candidate will have wide-ranging experience in using professional concepts and company objectives to resolve complex issues, The candidate will also be expected to work smoothly and professionally with other executive administrators that would enable the ability to facilitate timely results and meet deliverables, The ideal candidate should exhibit behavioural traits that indicate: Strong customer and partner orientation, strong oral and written communication skills, sound judgment and decision-making ability in resolving complex problems and the professional ability to manage sensitive/confidential information, Should be self-motivated with the ability to meet deadlines and understands goals and demands on the team and anticipates/initiates action, Ability to manage calendars, perform complex domestic and international travel and meeting coordination, Demonstrated excellence in event planning and expertise in internal online tools such as travel & expense tools, video collaboration and purchasing and be proficient in Windows office products such as Word, Lync, PowerPoint, Excel and SharePoint and SharePoint, Provide confidential and comprehensive administrative/secretarial support, covering highly sensitive work, Manage calendars on behalf of senior managers, keeping a close eye on what needs to be actioned, depending on priorities of managers, Assist managers with their Expense & Time management where required, Day-to-day budget management (raising PO’s, tracking of invoices reporting and ad hoc requests), Arrange Conferences / team meetings, ownership from start to finish and keeping a close eye on cost ensuring budgets are adhered to, Plan workload to anticipate and balance priorities thus optimizing output and contributing to the smooth running of activities, Continuously seek opportunities to understand & anticipate team needs to provide high quality support, Maximize own impact on others (i.e. Heavy calendaring, ensuring all appointments are scheduled accordingly and as requested submission! 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